Personal Assistant (PA) to the CEO at an Urban Development Company – Nextzon Business Services Limited

Nextzon Business Services Limited – Our client, an Urban Development company, is recruiting to fill the position below:

Job Title: Personal Assistant (PA) to the CEO

Location: Abuja (FCT)
Employment Type: Full-time

Duties

  • Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings, etc.
  • Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
  • Provide “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the CEO’s time and office.
  • Manage the schedule and workload of the CEO, ensuring that he is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the CEO.
  • Brief the CEO on their daily schedule and ensure they arrive on time and the location of the event.
  • Provide a bridge for smooth communication between the office of the CEO and internal departments.
  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and follow up appropriately.
  • Arrange travel and logistics including booking flights, car rental, and hotel accommodations.
  • Arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.
  • Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
  • Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the Bank.
  • Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.

Requirements

  • First Degree / HND with a background in any of Legal, Finance or Business related field.
  • A minimum of 4 years of experience in a similar role.
  • Experience supporting C-Level Executives.
  • Experience in Real Estate is desired.

Skills:

  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Flexible, self-motivated, and proactive
  • Demonstrate leadership to maintain credibility, trust, and support with senior management staff.
  • Ability to work under pressure and deadlines.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
  • Good written and verbal communication.
  • Ability to exercise diplomacy, discretion, and maintain confidentiality.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Application Closing Date
16th March, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

  • All CVs must be saved with the candidates full name.
  • Any CV not saved with candidates full name will not be treated.
  • Only those who meet the above criteria need to apply.
  • Shortlisted candidates will be contacted in due course.
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