Finance and Admin Assistant at the Joint National Association of Persons with Disabilities (JONAPWD)

• The Finance and Administration Assistant will have responsibility for financial administration, including the management of the account for the JONAPWD Borno state chapter, the financial information required for various funding returns, the day-to-day financial management, as well as undertaking general admin tasks under the guidance of the project coordinator and the funders.

Core Responsibilities

• Oversee the financial operations of the project on behalf of JONAPWD and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers, etc.
• Responsible for all flight bookings for staff and other recommended partners.
• Ensure the expenditure is as stipulated in the budget lines and strict adherence to the budget limits.
• Support program team in booking meeting halls, and accommodations during functions.
• Responsible for the payment of electricity, internet, and supply of fuel/diesel for office use
• In liaison with the State Chairman monitor budget spending in line with the spending plan; ensure diligence in grants utilization including timely spending and value for money
• Propose anticipated budget realignment in discussion with the project team
• Preparing and maintaining donor agreements and staff contracts.
• Manage financial control, prepare and analyze budgets, develop financial reports, and make recommendations to the project coordinator.
• Obtain approvals from the project coordinator and from the donors on all procurements and purchases for the projects.
• Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
• Ensure that all financial reporting is completed on time and submitted to donors.
• Oversee the financial audits of all projects transaction to ensure appropriateness and alignment to financial regulations and standards
• Check, process, and record all payments, and expenses claims received, code items to agreed budgets, and action payments.
• Ensuring that procurement processes are duly followed in line with the organization`s policies for each procurement
• Reconcile transactions on QuickBooks and bank statements and ensure that it balances.
• Administrative tasks relevant to project activities
• Logistical planning of activities (procurement, transport, cash advance, etc.) in collaboration with the project team.
• Arrange all necessary logistics for activities of projects including workshops and trainings.
• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience as assigned by the project coordinator and donors.
• Prepare cash forecast in liaison with the other project staff work plans
• Other office duties such as photocopying, handling of incoming/outgoing phones, screening of visitors, etc.
• Ensure that all vehicles are in good condition and ready to be deployed for field work at any given time
• In liaison with the project coordinator monitor budget spending in line with the spending plan; ensure diligence in grants utilization including timely spending and value for money.