Executive Assistant at Version One Travels

• We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.

Job Description

• Answering calls, taking messages and handling correspondence
• Implementing new procedures and administrative systems
• Acting as a receptionist and/or meeting and greeting clients.
• Organizing and servicing meetings (producing agendas and taking minutes)
• Maintaining diaries and arranging appointments on Calendars
• Typing, preparing and collating reports
• Perform administrative tasks, including filing and photocopying
• Maintain general company record systems to uphold accurate files
• Daily updating of HubSpot CRM
• Maintaining diaries and arranging appointments on Calendars
• Manage office space and property as well as deal with personnel administration
• Liaising with relevant organizations and client
• Handling ticketing & reservations for customers
• Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.
• Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.
• Logging or processing bills or expenses
• Monthly processing of company Tax records
• Managing databases and prioritizing workloads
• Acting as a receptionist and/or meeting and greeting clients.
• Take minutes, draft resolutions, follow up on actions from meeting
• Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.
• Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.
• Fill visa forms and complete visa applications and hotel bookings
• Maintaining financial record