Executive Assistant at Version One Travels


About " Version One Travels "

VersionOne is a dynamic travel and company management company with a reputation for quality and excellence in all aspects pf the Travel industry. VersionOne represents some of the world’s most renowed Airlines – Airfrance, British Airways, Emirates Airlines, Etihad Airways, KLM Royal Ductch Airlines, Lufthanza, Qatar Airline, South African Airlines, Turkish Airlines and Ethiopian Airlines.

We are recruiting to fill the position below:

Job Title:

Executive Assistant

Job Location:


Job Type:

Full time Jobs

Job Description

  • We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.

Job Description

  • Answering calls, taking messages and handling correspondence
  • Implementing new procedures and administrative systems
  • Acting as a receptionist and/or meeting and greeting clients.
  • Organizing and servicing meetings (producing agendas and taking minutes)
  • Maintaining diaries and arranging appointments on Calendars
  • Typing, preparing and collating reports
  • Perform administrative tasks, including filing and photocopying
  • Maintain general company record systems to uphold accurate files
  • Daily updating of HubSpot CRM
  • Maintaining diaries and arranging appointments on Calendars
  • Manage office space and property as well as deal with personnel administration
  • Liaising with relevant organizations and client
  • Handling ticketing & reservations for customers
  • Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.
  • Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.
  • Logging or processing bills or expenses
  • Monthly processing of company Tax records
  • Managing databases and prioritizing workloads
  • Acting as a receptionist and/or meeting and greeting clients.
  • Take minutes, draft resolutions, follow up on actions from meeting
  • Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.
  • Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.
  • Fill visa forms and complete visa applications and hotel bookings
  • Maintaining financial record

Job Requirement

  • The candidates must possess a BSc Degree / HND / OND in any Degree from a reputable institution.
  • Good verbal and written communication skills.
  • The Candidate must be residing in Port Harcourt
  • Eloquence, great dress sense, and self-confidence are important parameters.
  • Strong interpersonal skills.
  • Little experience is preferred.
  • Knowledge of accounting and scheduling
  • Computer skills
  • Excellent customer service skills
  • Word processing and writing skills.
  • Minimum of One year work experience as an Executive Assistant, Personal Assistant or Secretary or Receptionist.
  • Proficiency in Microsoft Office
  • Solid written and verbal communication skills.
  • Excellent organizational skills.
  • Ability to think critically and solve problems efficiently.
  • Exhibit excellent professionalism with a meticulous appearance that aligns with the company’s standards and reflects positively on the organization.

How to Apply

Interested and qualified candidates should send their CV to: careers@versiononetravels.com using the Job Title as the subject of the email.


July 26, 2023
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