Executive Assistant at Black Pelican Limited

• Manage internal and external official documentation (including hard copy files) and correspondences on behalf of or at the instruction of the Executive Director.
• Relieve the ED of administrative details by scheduling appointments, receiving calls, and responding to requests for information and other routine external requests
• Attending and taking minutes of the Director’s meetings.
• Coordinate the calendar, travel, meetings, and schedule arrangements for the Executive Director.
• To coordinate operations of the Executive Director’s office.
• Coordinate Executive Director’s diaries, prioritizing and resolving conflicting diary appointments.
• Attend events and meetings on behalf of the ED where required.
• Preparation of letters, presentations, and reports at mutually agreed timelines with the ED
• Liaise/work with the Administration department in planning and organizing trips involving the ED
• Perform such ad-hoc duties and assignments as instructed by the ED.

Stakeholder Management:

• Engages both internal and external stakeholders on behalf of the Executive
• Liaising with vendors on behalf of the ED where required
• Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff for decision making.