Admin Assistant / Front Desk Officer at Zercom Systems Nigeria Limited (2 Openings)

• As a Admin Assistant cum Front Desk Officer, you will be the first point of contact for our organization. Duties include offering administrative support and providing personal assistant duties to the Managing Director.
• You will welcome guests and greet people who visit the business and you will also coordinate front-desk activities. Multitasking skill is essential for this position.
• This is a 2 years’ contract and renewable every year afterwards.
• Lead on the management of day to day operational matters associated with admissions & marketing.

Responsibilities

• Greet and welcome guests/visitors as soon as they arrive at the office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable
• Plan meetings and take detailed minutes
• Help with daily time management
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order office supplies and keep inventory of stock
• Develop and maintain a filing system
• Assist in HR/Finance/Sales & Marketing team in general admin duties as assigned
• Perform all other ad hoc tasks assigned by the line manager.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• As a Personal Assistant, you will provide the following duties to the MD:
  • Manage confidential information
  • Managing the MD’s diary and organizing meetings and appointments
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Reminding the MD of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Run errands as requested
  • Other duties as required